Showing posts with label Personal Assistant. Show all posts
Showing posts with label Personal Assistant. Show all posts
Personal assistant right hand of businesspersons
Personal assistant is must for the big business persons who have busy schedule and require a person to handle the schedule and make schedules for them as per the requirement. Meetings, board meetings, appointment with important persons, everything is being handled by the personal assistant of business persons. Personal assistant referred as PA is required to be more active and quick to handle everything efficiently. He/she should be active mentally also to handle the situation in case any problem arises due to any reason. While hiring a personal assistant few things have to be kept in mind like suitability of the person as PA personality wise as well as knowledge wise.
Personal assistant must be enhanced with few qualities. While selecting the PA it should be noticed that how much well organized the person is, whether he/she will be able to handle and maintain the schedule as per requirement. The person who has applied for the post of PA must be detail oriented i.e. must know the procedure consisting the detailed information regarding any particular individual, company or matter. The PA should be trustworthy so that one can assure the maintenance of secrecy of confidential matters. Priorities in arranging the schedules must be understood by the PA to ensure the scheduling as per importance of the particular.
Personal assistant should be responsible as he/she has to handle number of responsibilities together, without missing a single responsibility. Mishandling of a single responsibility can create messing up in the complete schedule. PA should be professional completely that he/she be able to deal with every kind of professional personnel’s. Professionalism is an important factor; as if PA is not professional completely it will be difficult for him/her to deal with professional persons. Personal preferences, matters, feelings are required to be kept apart while dealing in professional world. The Personal assistant should be resourceful, as some information is required to be taken out from sources like information of competitors etc. Many times issues have to be settled internally, for the purpose one requires resources to do the job.
Businesspersons look forward for the personal assistant, on whom they can rely and depend. PA must be dependable in case of handling the meeting arrangements, document arrangements, scheduling meeting etc. Businesspersons avoid maintaining such records and therefore hire PA’s to do the needful for them in a better way. Many a times PA’s represent the meetings or individuals on behalf of their boss, in this case they are required to be capable of delegating in different matters. At times it is required to be resilient in some matters as aggressiveness can spoil the matter more. Being resilient till is also a quality of personal assistant, as no businessperson will be requiring a PA who is aggressive and talk even not being asked. PA has the right to speak only when being asked. A self- starter PA is demanded the most as they start the work by themselves and with the permission of their boss. They don’t bother their boss in deciding schedule or handling matters.
Personal assistants are the chosen ones with lot of responsibilities being shouldered on them.
Author Description :
"Pankaj Modi Says:" We offer plans to fit their exact needs – whether it’s booking a motel in Montana, or engaging the entire floor of a hotel in London. With over 350 thoroughly trained concierges and personal assistants located in some 85 cities around the world. http://www.goxpacs.com
How to Choose a Personal Assistant
Hiring a personal assistant can be a tricky process involving much trial and error. Not every employer is the same, and a personal assistant should not only fit the employer's needs but also his or her personality. This article offers a few ideas on how you can eliminate some of the stress of hiring a personal assistant (PA).
When you are first looking for an assistant, it is important to equally weigh all the facets you will look at. Although skills and employment history are important factors, employers must also consider an applicant's personality and life experiences. Chemistry, an intangible quality most often discovered during an interview, is the most important factor in determining the success of this employer-employee relationship.
Qualified applicants should be
• organized
• detail-oriented
• confidential/private
• able to prioritize
• responsible
• professional
• personable
• resourceful
• dependable
• prompt
• able to delegate
• resilient
• a self-starter
• motivated
• loyal
• a team player
• honest
• trustworthy
• able to anticipate and plan ahead
The fastest and easiest way to get the applicants you are looking for is to write a descriptive and detailed job description. To you as an employer, a job description helps you to clearly define the type of person you would like to hire. Not only will you decide what qualifications and previous work experience your PA should have, but writing a job description will also help you to develop some of the questions you will ask during screening and interviewing. From the perspective of the applicants, the job description serves as a guide in helping them to know exactly what you are looking for and to make them understand that this is a serious position. A clearly written list of needs tells applicants that you, the employer, have your head together and know what you need and that all the PA has to do is follow your directions and provide the help.
When writing your description, consider how much time you want to spend training your new hire. If you write a well-defined job description, you will make it easier on yourself in determining how much experience a person really has.
When written for a PA position, a comprehensive job descriptions has at least six standard parts: (1) Job title; (2) Nature of work; (3) Qualifications and qualities of employee; (4) Duties to be performed; (5) Work schedule and comments; and (6) Salary.
Not every PA will be ideal. But following the above suggestions will see you better on your way to finding a personal assistant who fits your needs and can give you the help you're looking for.
Author Description :
Temporary Personal Assistant (http://my-tpa.com) offers part-time personal assistants in Los Angeles who work closely with busy individuals to provide personalized service. Rachel Spohn is a freelance writer.
Career Of A Personal Assistant
There are many different jobs out there in the market as there are different types of people. Starting from cooking to cleaning, office jobs to outdoor careers, there are so many different careers that you can choose from to make sure you get the perfect one for you. If you do not have a regular job, why don't you consider becoming a personal assistant or PA? A personal assistant is responsible for planning and scheduling meeting, updating your calendar and helping to the person's schedule focused and to the point. A personal assistant is considered as a successor to the role of secretary and has a high reputation attached to it.
Looking for personal assistant jobs on the internet will offer you hundreds of pages that will tell you just how to find the perfect placement for you. It's good to note though from the off that being a PA is a demanding, hard working job and that good clerical experience as well as any previous work in administration will go a long way to preparing you for the workload given. Most PAs tend to work for traditional businesses, although in recent years celebrity personal assistants have cropped up in the media, usually to reveal intimate details about the person they were previous employed for.
While most personal assistant jobs are on the premises of the company in question, with the advent of freelancing sites like Elance and oDesk, it is possible to hire one over the internet as well as work from home rather than in an office. This is a great benefit for those who have PA experience and are wanting to get back into their career, but maybe have a family or child to care for. A quick search into sites like the ones mentioned will offer you plenty of oppertunities to get into the business. Don't expect a great deal of pay at first unless you've got a wealth of experience at hand. With many employers looking for a few years of experience if the necessary qualifications are missing, it's best to either have one or the other at hand if you want to make the tast just that little bit easier. Some employers though will take the chance on hiring new recruits and train them so they will be effective in their role.
As mentioned before, celebrity personal assistants have become famous in their own right in the last few years due to the press focusing on their troubles with former famous employers. One of the latest headlines focuses on Steve Wig who was the former PA for Metallica drummer Lars Ulrich. He is currently suing his former employer for unpaid overtime as well as bonuses which he alleges haven't been paid by the drummer. Headlines like these are reasonably common as the press looks for juicy stories on the stars to help sell their newspapers.
Career as a PA is certainly very promising, although keep in mind there are many thousands heading towards the same career. Having some experience and some great grades will do you credit in the eyes of the employers. In addition, you may just get the perfect job you were always looking for.
Looking for personal assistant jobs on the internet will offer you hundreds of pages that will tell you just how to find the perfect placement for you. It's good to note though from the off that being a PA is a demanding, hard working job and that good clerical experience as well as any previous work in administration will go a long way to preparing you for the workload given. Most PAs tend to work for traditional businesses, although in recent years celebrity personal assistants have cropped up in the media, usually to reveal intimate details about the person they were previous employed for.
While most personal assistant jobs are on the premises of the company in question, with the advent of freelancing sites like Elance and oDesk, it is possible to hire one over the internet as well as work from home rather than in an office. This is a great benefit for those who have PA experience and are wanting to get back into their career, but maybe have a family or child to care for. A quick search into sites like the ones mentioned will offer you plenty of oppertunities to get into the business. Don't expect a great deal of pay at first unless you've got a wealth of experience at hand. With many employers looking for a few years of experience if the necessary qualifications are missing, it's best to either have one or the other at hand if you want to make the tast just that little bit easier. Some employers though will take the chance on hiring new recruits and train them so they will be effective in their role.
As mentioned before, celebrity personal assistants have become famous in their own right in the last few years due to the press focusing on their troubles with former famous employers. One of the latest headlines focuses on Steve Wig who was the former PA for Metallica drummer Lars Ulrich. He is currently suing his former employer for unpaid overtime as well as bonuses which he alleges haven't been paid by the drummer. Headlines like these are reasonably common as the press looks for juicy stories on the stars to help sell their newspapers.
Career as a PA is certainly very promising, although keep in mind there are many thousands heading towards the same career. Having some experience and some great grades will do you credit in the eyes of the employers. In addition, you may just get the perfect job you were always looking for.
Author Description :
Looking for assistant to help with you daily routine? Hire a Virtual Assistant and your Virtual Assistants will take care of daily work to make your life much more easy and stress free.
Independent Business & Virtual Assistant.
To know more you can visit our site http://virtual-assistants.outsourcing-services-india.com to have better idea about us.
Personal Assistants - "Not Just For Celebrities"
First allow me to start by ending the false perception that one must be a celebrity or very wealthy person to have a personal assistant; this is not the case. Busy individuals, students, families; senior citizens and small businesses are utilizing personal assistant services more and more every day.
The average person’s life is filled with priorities from work, family life, groups, memberships or organizations not to mention personal life. Having a personal assistant is not just a luxury it’s a necessity for many people in today’s society.
Who Can Benefit From a Personal Assistant?
Busy individuals, college students, families, senior citizens, entrepreneurs and small businesses all can benefit from the services of a personal assistant. Having a personal assistant can bring about efficiency and eliminate stress. There is a great benefit for businesses to contract personal assistant services as they save on health, employment and payroll expenses.
What Can A Personal Assistant Do for Me?
A personal assistant can provide many different services however; many personal assistants will tailor their services to meet the needs of the individual. Listed below is a general list of services a personal assistant can provide:
Administrative Services o Make Travel Reservations o Monitor & Reply to Emails o Answer & Return Phone Calls o Plan & Coordinate Meetings o Open, Review & Sort Mail o Bill Payment Assistance o Generate Reports & Presentations o Conduct Research o Create Filing Systems o Create & Update Data Bases
Errand & Messenger Services o Grocery Shopping o Pharmacy Runs o Pick Up & Drop Off Packages o Pick Up & Drop Off Dry Cleaning o Gift Delivery o Bank Runs
Organizing The Home & Office
Homecare Services o House and Office Cleaning o Manage Home Improvements
Event Planning Assistance o Locate and Visit Venues o Coordinate Caterer, Music, Photographer, etc. o Order Invitations and manage RSVP’s o Shopping Assistance o Provide Day of Event Assistance
Can I Afford A Personal Assistant?
Personal assistants are not as expensive as people think. Many personal assistants provide services for a little as $10.00 up to $40.00 per hour depending on the service. A good personal assistant will provide a consultation to discuss your needs and advise the number of hours required to accommodate your request. Many people utilize personal assistants for a few hours a month to assist with their personal and business needs.
What to look for in a good personal assistant?
A personal assistant will have all the characteristics stated below:
Organization A personal assistant is involved in the direct management and organization of her clients’ life and more directly making sure the day to day goes smoothly. This can involve things like scheduling, organizing meetings, making travel plans, event coordination and phone and e-mail management.
"Go-To" Person A personal assistant has to be able to handle a lot of responsibilities. She must be highly organized and be able to deal with a hectic day.
Upbeat Energy A personal assistant is constantly working and often does not have a chance to have a break. Individuals seek assistants who not only have the required skills but can also keep up with the demands of a fast-paced environment and work long hours.
Advanced Computer Skills Personal assistants should have excellent computer skills for organizing spreadsheets in Excel, writing invoices and maintaining the contacts of their client. Personal assistants also have a lot of emailing and online research as part of their duties, so they will have to be able to communicate and solve problems online efficiently.
Trust & Commitment Personal assistants deal with sensitive and personal information, so individuals need assistants that they can trust and who are willing to commit the time and efforts required.
Thank you for inquiring about the services of a personal assistant. Your comments on this article are greatly welcome.
Lakisha Melvin - COO Uniquely Coordinated - Personal Assistant Boutique 400 Perimeter Center, Suite 900 Atlanta, GA 30346
P: 678-656-9409 E: lakishamelvin@uniquelycoordinated.com W: www.uniquelycoordinated.com
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The Virtual Personal Assistant Process
Not literally though. For the most part, virtual assistants are taking over what other employees used to do. Because of the many benefits that they provide for businesses, they are fast becoming the most sought after workers that a business cannot do without.
You have probably heard of business owners tell about how they have found a good virtual assistant. And you wonder about how they got so lucky. Luck has nothing to do with it actually. It is all about the hiring process.
Now, how do you go about hiring a virtual personal assistant that is best suited for your business needs?
1. List your specific needs.
What do you need the virtual assistant for? And what are the skills you require?
Virtual assistants are capable of doing common office work like typing, compiling and answering emails. There are also that are capable of maintaining websites, programming and even internet marketing.
There are really no limits to what a virtual assistant can do. Most assistants have already work with other clients in the past. Take note of what they can do best. And check if they are willing to do other things besides what they already know.
Providing a detailed job description will make it easier for the assistant to check if they are capable of doing what you need them to do.
2. Give an initial test project.
Reading about what the virtual assistant can do is not enough. To be certain about their capabilities, you can give out a test project for the assistant to complete.
Make sure that the test project is related to what the virtual personal assistant is supposed to do once he or she is hired. Through the test you can test the skills of the assistant, plus the speed, quality and accuracy in which the project was done.
You can also create a test project which will help you determine how professional and how the assistant will respond to deadlines and stress. Through these tests, you can get an initial understanding of what kind of worker you are getting.
3. Interview.
Being on other sides of the planet should not hinder you from communicating with each other. Thanks to the internet, you can now interview candidates through mediums of communication over the internet like Yahoo, MSN or Skype.
Do not let distance hinder you from interviewing your chosen virtual assistant. Even after he or she has passed the tests with flying colors, you still need to talk to them personally and see if the both of you are comfortable with each other.
Clear and constant communication is necessary in the virtual assistant set up. Check to see if you are getting through the assistant clearly and with no problems at all. If not, then that assistant is not what you are looking for.
Keep these things in mind during the virtual personal assistant hiring process. They will serve as your determining factors to help you distinguish if the assistant is perfect for you or not.
Agents of Value Virtual Personal Assistant is a webmaster staffing company based in the Philippines that provides direct access to motivated agents for cost-effective web services.
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Reasons for the Virtual Personal Assistant Boom
Thanks to the advancement of technology, these problems are now things of the past. All people have to do nowadays is to go online and get themselves a virtual personal assistant.
Virtual personal assistants are now taking over the work of any regular employee. Their capabilities are basically the same. The only difference is that virtual assistants are more technology-wise. They make use of modern tools to provide their clients with the best of service.
Below are some of the reasons why many people are getting their own virtual assistants:
1. Virtual personal assistants are capable of multi-tasking.
You will be surprised with the many skills virtual assistants are capable of. From sorting out emails to logging important files, you name it and it is done. Some virtual assistants can even do site maintenance and web marketing on the side.
Think how easy it would be for you to just rely on one person what would have been a task delegated to three or more persons. And imagine how reassuring it is for you to know that you do not have to train or teach your assistant everything.
2. Virtual personal assistants know what it like running a business.
Many virtual assistants have prior experience about running a business. Some are even business owners themselves. You know you are in good hands when a virtual assistant is helping you with your business.
For all you know, they might be able to share their ideas about how a business should go about. Experiences they had in the past makes them capable of giving sound advices and even strategies that can help your business become successful.
3. Virtual personal assistants are affordable.
A virtual assistant is your best option if you are on a tight budget. They do not cost as much as your regular employee.
In addition, you can agree upon certain terms of payment which will help you manage your finances better without getting a big hole in your pocket. You can hire the assistant on a per project term, months or years. It all depends on you.
4. Virtual personal assistants can start working for you ASAP.
Virtual personal assistants are not only equipped with the required skills, they also have with them the materials needed to start working immediately.
You do not have to worry about renting an office space or equipments. All you have to do is designate the tasks, specify your requirements and set deadlines and the virtual assistant is all set.
Lack of space, limited budget and work experience should not bother you anymore if you are just starting your business. What you should be concerned about is finding the person who can get the work done.
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How to Attract and Keep a Personal Assistant
Many managers will often say their personal assistant is invaluable to them yet they often treat them as if they're not.
Day after day, week after week the P.A. is in the office, slogging away making sure the work gets done. In many instances it is the P.A. that holds the business / department together.
Many of them are so conscientious they won't take time out and will stay at their desk until the work is done. Not only are they integral to the running of any business, their income and the way they are treated may not always reflect the importance of their role.
Jenny has worked for her current employer for the past three years and thoroughly enjoys her role as Personal Assistant to the General Manager. They have a great working relationship.
If she requires the occasional afternoon or morning off to deal with personal matters, all she has to do is ask. Her boss praises her regularly for her contribution and rewards her … sometimes monetarily and other times with a dinner out or movie tickets when they achieve their sales targets.
Because of this attitude with her employer, she does her utmost best in her work and never thinks twice about working overtime on the odd occasion. In fact she works twice as hard because she’s appreciated and has some flexibility in her working hours.
This is a totally different situation to Jenny's previous employer. Jenny had been working for another organisation where her boss was 'married to the job'. Although he had a wife and family, his behaviour didn't reflect this. He worked all hours of the day and night and couldn't understand why everyone else went home at 5.00 p.m.
Although she did her utmost best to organise him and get the work done on time, he would always ask for tasks to be done just when she was getting ready to leave for the day.
On the many occasions when she worked back or took work home so that her boss would have what he wanted for the next morning, he never thanked her. He just assumed that's what she should do. He never considered her needs. She was a single parent and therefore had major responsibilities. She had a life too. Her boss on the other hand was fortunate to have a wife who didn't work and took care of their personal life.
Prior to Jenny being in this role, there had been three other people who had worked in her position, and each one had lasted less than 3 months.
Jenny had enough, she left after 6 months and found her current position. It wasn't the money that was her main issue. It was the flexibility and appreciation. Although her boss was pleasant enough, he just didn't understand that there is more to working with someone than just paying their wages.
Learn How to Look After Your People
As soon as you have people to manage, the most important skill you need to learn is how to look after them.
Every client I have coached will often say their biggest challenge is the people that work for them.
There are many reasons for this including hiring the wrong people to begin with and the most common being the manager/boss… they haven’t developed the skills on being a masterful manager.
What the Boss Wants:
Someone who can use their initiative, make decisions in their absence and carry out tasks without supervision.
A person they can trust and take many of the basic administrative duties from them so the boss can spend his/her time on more important tasks.
A person who can organise them (and in some cases be a mind-reader).
An assistant who is their right-hand person and can keep everything running smoothly.
What the PA Wants:
A boss who they can communicate with.
A boss who understands that when they are given tasks to do, although they may have taken 2 minutes to discuss, could take the P.A. 2 days to complete with all the interruptions they have from others.
A boss who realises that the P.A. is a person who has to do many tasks as well as answering all the phone calls and often has many interruptions in their day which can cause them to get very behind with their work.
A boss who is appreciative of them and realises that the P.A. does have a life outside of work and needs to have time-out just like they do.
To be recognised on a regular basis that they are important. They also need to be renumerated for their valuable contribution and should have regular performance appraisals and be offered incentives.
The Final Word
When employing a personal assistant make sure they are the right fit. If you're looking for someone who can be extremely flexible in their hours and can come in early and stay late, then make sure that person is in the right personal situation to do that. Using our invaluable tool How to Hire the Right People can save you time, money and stress before you go through the process.
Employing people is a skill in itself. Keeping them happy so that they will be an important part of your business is another story. See Look After Your People And They Will Look After You
Have a great week
Lorraine Pirihi
About The Author
Lorraine Pirihi is Australia's Personal Productivity Specialist and Leading Life Coach. Her business The Office Organiser specialises in showing small business owners and managers, how to get organised at work so they can have a life! Lorraine is also a dynamic speaker and has produced many products including "How to Survive and Thrive at Work!"
To subscribe to her free ezine visit www.office-organiser.com.au
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Great Contribution of a Virtual Personal Assistant
| If you think that you can do limitless administrative tasks on your own without the aide of anyone else, then, you must be a superhero. If not, you cannot possibly do it or if you just did, your social and familial relationship is seriously inadequate. A balance of the different aspects in ones life is always a necessity so as to live a life that is full and satisfying. A virtual personal assistant can greatly help you to divide these administrative tasks so as to lessen the load of work that you have on your desk. The browsing of resource sites in the internet to seek the aide of a personal assistant is the best thing that one can do. This is not a draining task for you since you simply browse in the internet and find the sites that cater to such things. This is a convenient alternative if you do not have the time to read thick resume of applicants as well as the taxing interview of potential personal assistants that can take too mush of your time. They will simply do it for you and provide a personal assistant that can do loads of things for you for the reason that they are trained to be flexible and efficient in many ways. The hired personal assistants also have the proper qualifications that a personal assistant must have since they are screened thoroughly before they are even hired. They can perform a task from a difficult and complicated angle like decision-making and accounting overheads to the simplest ones like running errands for you. A personal assistant is trained to assist you in every way they can. They are prepared to do the typing, answering the phone, writing business letters, calculating expenditures, taking down important notes, making a schedule, organizing papers and many more. They should also possess a special ability like good communication skills and excellent interpersonal proficiency since they are the ones who will attend to the clients. Their impressive qualifications are also needed to keep up with you on your administrative tasks. Of course, all these credentials should be recompensed with a reasonable salary. Well, if you think that you have spent much on your personal assistant that is exactly untrue since having an assistant helps you to be more efficient in a high-speed time given that two heads are better than one. It will simply make you more effective and able to cover a whole lot of loads than you can ever think of. Therefore, a virtual personal assistant should be present in every establishment to provide organization and efficiency in a high-speed time. |
| Author Resource:- Matthew Stanton writes an article about Virtual personal Assistantand how it gives great contribution and benefits to you. Simply visit this site for information at http://www.personal-virtual-assistant.com/ar/virtual-personal-assistant.php |
| Article From New Ezine Articles |
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Make life easier with the help of a personal assistant
These things not only refer to those that are covered in the workplace such scheduling for meetings, accepting or declining phone calls, mail matters such as daily monitoring of mails—either snail mails, emails, or other correspondence, documentation reviews, research works, booking and reservations for meetings locally and internationally and so much more.
But now, the term "personal assistant" is not only applicable to the people in the business or corporate world but in other fields such as in healthcare, communications, and the like. Surveys show that more and more personal assistants are being hired to assist older people or people that have certain medical conditions and restrictions. These personal assistants are also being called "personal aide" because they specifically assist in maintaining stable medical condition.
In the field of communications, personal assistants also take the job of the secretary for doing exactly the latter's job. In this field, personal assistants are more popularly called "PA," its abbreviation. Since they are in a more complicated industry, they have more responsibilities, duties, and tasks.
Today, the responsibilities of a personal assistant doe not only involve work in the office setting job but also include some menial tasks asked by their employers. These tasks even include ordering and delivering food, laundromat services, dealing with stylists and photographers for photo shoot and other matters that their bosses can no longer take care of.
And since the responsibilities are heavier, more and more qualifications are being required for the applicants for this position. They must be able to represent their employer in more important roles such as meetings, company and business negotiations, briefing of people who will face the boss and the like.
Why is there a need to hire a personal assistant?
Hiring a personal assistant is common to people who have high profiles in the society such as politicians, celebrities, entertainment moguls, professional athletes, and business executives. This is because these people have a handful to do and needs a helping hand in all the things that they need to do. They also need personal assistants so they can accomplish more things in a shortest possible time. Since "time is gold' for these people, they would rather pay someone to do menial jobs instead of them doing those things on their own.
They also need personal assistants so they can concentrate more on the bigger things that they need to do instead of worrying over simple things that can be done by other people with their specific instructions.
But now, with the times changing, even people who don’t belong to the sector of high profile individuals need personal assistants to make their life easier. In fact, over the years, personal assistance for the middle class has an increasing demand because more and more families need it. Personal assistants in middle class families usually serve as nannies who take care of the children or the family's personal secretary who takes care of all the documentation needed for the internal affairs.
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What are the Usual Personal Assistant Jobs and Where to Find One?
If you are looking for personal assistant jobs, you need to make sure that the job is really for you before you commit yourself to anyone who will get your services. Did you know that with the advent of the Internet, such jobs can be turned into a home based biz? With only a few hours of your time, you can already earn from being an assistant of someone from the other side of the globe.
If you are going to do this on a home based set up, these are the usual tasks that your employer may ask you to do.
• Hotel and airline reservation.
• Billing concerns and complaints
• Scheduling of meetings and other important events
• Planning of family gathering or vacations
• Reminders of important tasks and dates
• Organization of appointments
• Sending out direct mailing pieces or seasonal cards to clients
• Researching of important topics needed by the superior
• Inquiries regarding different information as required by the employer
Are you up for the challenge? The abovementioned are the usual tasks that you may be assigned as a Virtual PA or even on an office based set up. You need not worry about other tasks like the house chores of your boss. The most likely personal tasks that you may be asked to do are the following.
• Manage the office budget and household finances.
• Hiring of people that may be needed to the business and even the household staff.
• Accompanying your boss, their loved ones and relatives to important appointments like at the doctor’s office, in buying gifts and other personal errands.
• Go to the person or contact the person your boss should be meeting with if they would be late or can no longer make it to the meeting.
The Earnings
Your salary will depend on the services you choose to give and to what industry your boss work at. And when you do this on a home based set up, your salary will depend on the number of hours that you spend on the tasks. You will be paid on a hourly basis even if you have finished your tasks for two days or you did not finish the assigned tasks for the day. You just have to make sure that if the latter occurs, you will be ready to make up for it on the coming days.
Finding Jobs
On an offline set up, you would have to go through the usual process of going through an agency to find you the right company and the right job. You can also opt for referrals or finding gigs through leads.
It will be easier when you do this online. There are a lot of web sites where you can sign up to and apply for the available PA jobs. If you have become accustomed to the whole process, you can even acquire a lot of employers at a time. Just make sure that you will be able to give your best shot at every task given to you.
Finding personal assistant jobs can be easy. This is true as long as you have the will to do it and the capacity to carry out everything that will be assigned for you to do. Just be sure that before you apply to any PA gigs, you are well equipped with the skills and you can commit to the time that you’ve agreed to work for an employer.
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Hiring a Personal Assistant
Process of hiring a personal assistant
Today, the demand for efficient personal assistants continues to increase because more and more people are busy with so many things. With this at hand, the employment for personal assistant has become a lucrative employment target.
If you have an extremely busy life, a time-consuming executive career or your own business, or if you are working in a large home taking care of handling daily operations that involves business or office, then it is a must that you hire a personal assistant. Since a personal assistant will have a great responsibility in your life and business, you cannot just hire somebody for the position. To effectively hire a personal assistant, you must:
1. Write down the description of the job that the personal assistant needs to do. This list should contain specific details of what you really need the personal assistant is for.
2. Advertise your need for the personal assistant depending on your requirements. You can do this by placing a small advertisement in the local newspaper. Make sure that you include your contact details so the applicant can reach you easily.
3. Choose at least the top five among the applicants based on their resumes and credentials. To save some time, make sure that you pick those that have previous experience in being a PA in your work setting. This can be very convenient because it will take you lesser time to train the PA, all you need to do is conduct an extensive briefing and that would be it. In some cases, it will also be wise to hire qualified college fresh graduate because you can benefit from their vigor.
4. Set the schedule for the interview. Scheduling an interview should take place in one single day. By doing this, you can readily compare each applicant and there's a greater chance of hiring a new personal assistant when the interview sessions are over. If you are not in a hurry to hire one, you can conduct a two-part interview to properly screen the respective candidates. On the second interview, ask somebody—a friend or a co-worker—to come with you and conduct an observation. This can be beneficial for you because you can get a feedback from other people.
5. After you have chosen the best candidate, prepare an orientation. This is very important because he or she exactly would be briefed on how the office or the business works. During the orientation, be prepared to discuss the salary and other benefits he or she will be getting.
6. Set a trial period. This is a wise move when hiring a personal assistant because you will never really know if he or she is fit for the job unless the PA is doing the work. A three-moth period is suitable to know if the hired personal assistant is fit for the job requirements that you need or not.
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Training for Personal Assistant
Another major qualification in being a personal assistant is mastery of skills in terms of organization and socialization aspects. Although there is no specific training to become an efficient personal assistant, it pays to undergo some sort of briefing to know what it's like to be one. Here, people who have plans of becoming a personal assistant would have an idea what are the key essentials needed for one to be hired immediately and of course, how to be efficient for a specific type of boss or employer.
Aside from that, a personal assistant should be able to do two or more tasks at any given time. This is very vital especially to those bosses who have very hectic schedule. A personal assistant should also be able to remain calm despite stressful situations because there will always be time when she or he will be blamed for the things that went wrong along the way.
Other qualifications include being business and Internet savvy, being computer literate especially to basic operations, having knowledge in accounting and bookkeeping, basic phone etiquette, and people skills especially in dealing with people during negotiations and meetings.
To be able to become a good personal assistant, one has to know the tasks and responsibilities for the position. Knowing these will somehow train you to becoming an efficient and reliable personal assistant to your employer.
Preparing for the job
Once you have listed down all the qualities a personal assistant must have, it is now time to know if you have those skills needed for the job. If you think you don’t and still would want to pursue a career in this position, then you can train yourself to possess those skills.
It is best to start with the nature of the job you will be related to. If you will be working for an employer who runs a business, you must master the skills and efficiency of a secretary. This is because you will be asked to do all the scheduling and bookkeeping for the business. If you will become a personal assistant to a politician, you should also master the skills of organization and people skills because you will be dealing with people from all walks of life.
If you plan to work as a personal assistant for a celebrity, you must be very well prepared in dealing with pressure. This is because you will be involved in the very busy and complicated world of show business. If you will be working for a person with medical condition or disability, you must be very well informed in dealing with the boss who is also a patient.
Overall, the best possible way of becoming a good personal assistant is by training one's self by actually doing it. You can do this at home like helping your parents in the business or managing the household. You can also train yourself to become an efficient personal assistant by dong volunteer works in various establishments or you can join organizations to form network. Here, your skills can be honed and prepare you for the job that you wanted.
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How to Get a Job as a Secretary, Getting Hired as a ...
How to get a job as a secreatry, personal assistant, legal secretary and how to get hired in ANY economy and a recession.
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How One Becomes a Personal Assistant?
Often times, personal assistants also take care of the menial tasks such as meal orders, office interiors, laundy issues, and other fetishes of their employers. And at times, they are the errand boys and girls who takes care of appointments and represents the boss in meetings and other functions or events.
Becoming a personal assistant
If you were thinking of becoming a personal assistant, the first relief would be no specific educational background and course training matter. This is because the major requirement would be the skills of the person to remain calm during pressure and stress. If one can handle pressure and stress with ease, then, he or she can be a candidate to become a personal assistant.
Other main consideration would be being in the right place and in the right time. If you are working in a corporate world and if you have a clean track record or if you have secretarial experience, then you are the foremost candidate for the position. People who usually work near the boss or the line of work usually deals with the employer are among the options once the boss decides to hire a personal assistant.
Aside from working near the boss, people who have friends that know high-ranking executives may also get the position through recommendation. This can be very helpful especially if the future employer trusts the backer. But in this case, the candidate for personal assistant should be very careful because once he or she commits something unpleasant, the trust in him or her is not the only thing at stake but also in the person who gave the recommendation.
Although becoming a persona assistant does not really require outstanding academic background, having a clean track record and reliable credentials can help a lot. People who are interested to become personal assistants should bear in mind the major qualities and technical skills needed for the position including the:
- strong work ethic because the job requires all the patience and perseverance any person could have;
- self-discipline because the position entails a lot of responsibility;
- ability to do multi-tasking because this is needed for the busy and hectic schedule of the boss;
- people skills because forming a good rapport earns the trust of the executive or the boss;
- ability to stay calm despite pressure because it will make the person think straight;
- computer skills for handling technical matters such as electronic correspondence, research, etc.
- telephone etiquette because good manners is a must in communicating through phones;
- superb style in communication because he or she represents the boss at times;
- keen problem-solving skills to rule out everything that the boss needs;
- excellent time management skills to make sure that the boss in not lagging anything behind; and last but not the least, a personal assistant must have outstanding organizational skills to ensure that everything and in place when the boss inquires about it.
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The Job Description of a Personal Assistant
A lot of people employ a personal assistant. But what does a personal assistant really do? What is his or her job description?
The personal assistant is called by many names. They can also be referred to as executive secretary or executive assistant. He or she works closely with the manager then coordinates with the various departments.
But most of the time, this person deals with administrative and secretarial tasks like answer the phone, enter, welcome the visitors, make appointments, deal with deliveries and faxes, make schedules, take dictation and minutes, produce presentations, do background research, organize meetings, liaise both internally and externally, arrange travel accommodations, organize paperwork and make decisions in the absence of others.
In order to be an effective personal assistant, you should be able to know the company and the business inside and out. This will allow you to get in touch with the right people when you are instructed to. Given that you handle matters that are important to the company, you should be trustworthy and exercise confidentiality and discretion at all times.
The personal assistant may sometimes be instructed to do other duties. This may involve handling accounts and budgets, carrying out a specific project and take some of the manager’s load which means being given the opportunity to be involved in the decision making process. Some companies do that while others don’t and just stick to the basics as mentioned.
Celebrities, professional assistants and politicians are just some of the few examples of people who need a personal assistant. Small businesses also do and the average salary of a personal assistant these days is $37,000.
If you think about it, there is no specific educational degree that lands you the job of a personal assistant. It just happens which is why a company who feels the need for one will probably hire someone internally before posting a job posting.
In order for the two to work together, both the manager and the personal assistant should have good rapport otherwise nothing gets done.
Should you consider being a personal assistant, keep in mind there are some drawbacks. For one, you will have to work 40 to 80 hours or more especially when your boss has a late night meeting or tells you to accompany him or her to a business out of town. You may be on call 24/7 so you may have to rush from one place to another even late at night or the in early hours of the morning.
But there are benefits for being a personal assistant. You get to meet other celebrities and high level executives that could lead to better job opportunities. You get to attend business dinners or even parties. Those who travel get to work and go on vacation at the same time which often includes free travel and an expense account.
Working any job even that of a personal assistant has its ups and downs. Those who can take it will be able to stay in this position for a very long time while others who have tried but could not stomach it will look for a better job role. For you to succeed here, you have to be trust worthy, hard working, can work under pressure and have a strong work ethic.
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Start a Home-Based Personal Assistant Business
Here is a listing of the types of tasks that many people need help with the most:
Billing Complaints
Organizing Meetings and Appointments
Party Planning
Client Christmas Card Mailing
Important Date Reminder
Vacation Planning
Information Inquiries
Getting started is simple, there are three things to consider, business setup, service pricing and marketing.
Business Setup
You will need a phone that can handle multiple incoming calls at one time. Nothing worse than a busy signal when an important call is coming in and you cannot handle it in a professional manner. A cell phone and a pager, always be available for your clients. You may even consider obtaining a blackberry to handle email when you are away from your office. Next, you will need a fax machine, a computer and a high quality printer. The last essential piece of office equipment is a tickler file. The tickler file is a filing system methodology that incorporates organizing tasks by importance and due date. Those tasks that are of most importance and are due sooner than the others are placed in front of the file, while those of least importance and are due later are placed behind. As tasks are completed, they are moved out of the file system and into a separate complete file so that only your active tasks remain in the tickler file.
Pricing
You can be paid in two ways, though methods that are more creative can be used also. The first is to be paid by the hour, if you do choose to employ this method, make sure you keep good track of the time you spend on tasks so that you can provide detailed billing, much as an attorney would for his clients. Do not be too fussy, some minor tasks can be listed but can also be discounted. The second way to be paid is to obtain a type of retainer fee from the client whereby you promise to complete a set number of tasks in each given year without sending a bill.
Marketing
Start by advertising in your local newspaper and gradually graduate to prominent business journals, magazines and newsletters. Once you have a few clients and have successfully completed a few tasks, ask them for referrals. If they use your services, chances are they have the same types of friends that will also need your services.
I hope you will think about this unique opportunity and if you do start a business of your own that it will be successful and you will enjoy many happy years of financial freedom.
Article Source: http://www.articlesnatch.com
About the Author:
Diagonal Street Business Services offers work at home articles and business ideas to stay at home moms. If you are thinking of starting a business, visit www.BestBusinesses4u.com.
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Considerations when Hiring an Assistant
When you interview people for your open assistant position then you need to ask people right off the bat if they have any interest in investing. You want someone who says they have no interest at all. The person who gets excited and their eyes light up when you ask them and they say yes are the people you need to worry about. These are the ones who will steal your knowledge and become your competitor.
Some recommend you be sure to use a non-compete clause for your business. You should not trust anyone because when you least expect it they will take your clients and your prospects. A non-compete clause will ensure you that an assistant cannot take your business elsewhere. You can rest assured that if they want to go out on their own then they will have to start from scratch.
Others might recommend that you should be sure to complain on occasion about your job and the work you do. An assistant will make life very good. An assistant will also give you more free time and make the job look very enticing when you are making a lot of money. Be sure to complain about the things you deal with and be vocal. This is how you deter your assistant from wanting to be successful in the same field as you. Your success is for you and no one else.
When you purchase the systems to hire a personal assistant, you will learn all of the things you need to think about when hiring and working with an assistant. You will learn how to protect your business, your clients, and your success.
Find books, articles, or magazines to find out the best concepts that are involved in hiring a personal assistant. This is a concept by ones whom say this worked for them. There is no guarantee these systems will work for your or anyone else. You cannot hold the company liable for the system not working and it is at your own risk when you purchase the program. Not all people will be given a refund and given 30 days to test the program.
Article Source: http://www.articlesnatch.com
About the Author:
For more articles and a 10 part e-course on how to create your own Ultimate Buying and Selling Machine! plus over 50 training audios, simply go to www.LarryGoinsFreeOffer.com where you will gain instant access
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