Hiring a Personal Assistant
Process of hiring a personal assistant
Today, the demand for efficient personal assistants continues to increase because more and more people are busy with so many things. With this at hand, the employment for personal assistant has become a lucrative employment target.
If you have an extremely busy life, a time-consuming executive career or your own business, or if you are working in a large home taking care of handling daily operations that involves business or office, then it is a must that you hire a personal assistant. Since a personal assistant will have a great responsibility in your life and business, you cannot just hire somebody for the position. To effectively hire a personal assistant, you must:
1. Write down the description of the job that the personal assistant needs to do. This list should contain specific details of what you really need the personal assistant is for.
2. Advertise your need for the personal assistant depending on your requirements. You can do this by placing a small advertisement in the local newspaper. Make sure that you include your contact details so the applicant can reach you easily.
3. Choose at least the top five among the applicants based on their resumes and credentials. To save some time, make sure that you pick those that have previous experience in being a PA in your work setting. This can be very convenient because it will take you lesser time to train the PA, all you need to do is conduct an extensive briefing and that would be it. In some cases, it will also be wise to hire qualified college fresh graduate because you can benefit from their vigor.
4. Set the schedule for the interview. Scheduling an interview should take place in one single day. By doing this, you can readily compare each applicant and there's a greater chance of hiring a new personal assistant when the interview sessions are over. If you are not in a hurry to hire one, you can conduct a two-part interview to properly screen the respective candidates. On the second interview, ask somebody—a friend or a co-worker—to come with you and conduct an observation. This can be beneficial for you because you can get a feedback from other people.
5. After you have chosen the best candidate, prepare an orientation. This is very important because he or she exactly would be briefed on how the office or the business works. During the orientation, be prepared to discuss the salary and other benefits he or she will be getting.
6. Set a trial period. This is a wise move when hiring a personal assistant because you will never really know if he or she is fit for the job unless the PA is doing the work. A three-moth period is suitable to know if the hired personal assistant is fit for the job requirements that you need or not.
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Training for Personal Assistant
Another major qualification in being a personal assistant is mastery of skills in terms of organization and socialization aspects. Although there is no specific training to become an efficient personal assistant, it pays to undergo some sort of briefing to know what it's like to be one. Here, people who have plans of becoming a personal assistant would have an idea what are the key essentials needed for one to be hired immediately and of course, how to be efficient for a specific type of boss or employer.
Aside from that, a personal assistant should be able to do two or more tasks at any given time. This is very vital especially to those bosses who have very hectic schedule. A personal assistant should also be able to remain calm despite stressful situations because there will always be time when she or he will be blamed for the things that went wrong along the way.
Other qualifications include being business and Internet savvy, being computer literate especially to basic operations, having knowledge in accounting and bookkeeping, basic phone etiquette, and people skills especially in dealing with people during negotiations and meetings.
To be able to become a good personal assistant, one has to know the tasks and responsibilities for the position. Knowing these will somehow train you to becoming an efficient and reliable personal assistant to your employer.
Preparing for the job
Once you have listed down all the qualities a personal assistant must have, it is now time to know if you have those skills needed for the job. If you think you don’t and still would want to pursue a career in this position, then you can train yourself to possess those skills.
It is best to start with the nature of the job you will be related to. If you will be working for an employer who runs a business, you must master the skills and efficiency of a secretary. This is because you will be asked to do all the scheduling and bookkeeping for the business. If you will become a personal assistant to a politician, you should also master the skills of organization and people skills because you will be dealing with people from all walks of life.
If you plan to work as a personal assistant for a celebrity, you must be very well prepared in dealing with pressure. This is because you will be involved in the very busy and complicated world of show business. If you will be working for a person with medical condition or disability, you must be very well informed in dealing with the boss who is also a patient.
Overall, the best possible way of becoming a good personal assistant is by training one's self by actually doing it. You can do this at home like helping your parents in the business or managing the household. You can also train yourself to become an efficient personal assistant by dong volunteer works in various establishments or you can join organizations to form network. Here, your skills can be honed and prepare you for the job that you wanted.
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Pageonce - A Personal Assistant
Pageonce is the first mobile application that literally places all of your personal online accounts in the palm of your hand. See what's coming next on Netflix, view mileage points earned, flight status updates, approaching cell minute limits, package delivery dates, bid results alerts, and your bank balance and credit card transactions.
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How One Becomes a Personal Assistant?
Often times, personal assistants also take care of the menial tasks such as meal orders, office interiors, laundy issues, and other fetishes of their employers. And at times, they are the errand boys and girls who takes care of appointments and represents the boss in meetings and other functions or events.
Becoming a personal assistant
If you were thinking of becoming a personal assistant, the first relief would be no specific educational background and course training matter. This is because the major requirement would be the skills of the person to remain calm during pressure and stress. If one can handle pressure and stress with ease, then, he or she can be a candidate to become a personal assistant.
Other main consideration would be being in the right place and in the right time. If you are working in a corporate world and if you have a clean track record or if you have secretarial experience, then you are the foremost candidate for the position. People who usually work near the boss or the line of work usually deals with the employer are among the options once the boss decides to hire a personal assistant.
Aside from working near the boss, people who have friends that know high-ranking executives may also get the position through recommendation. This can be very helpful especially if the future employer trusts the backer. But in this case, the candidate for personal assistant should be very careful because once he or she commits something unpleasant, the trust in him or her is not the only thing at stake but also in the person who gave the recommendation.
Although becoming a persona assistant does not really require outstanding academic background, having a clean track record and reliable credentials can help a lot. People who are interested to become personal assistants should bear in mind the major qualities and technical skills needed for the position including the:
- strong work ethic because the job requires all the patience and perseverance any person could have;
- self-discipline because the position entails a lot of responsibility;
- ability to do multi-tasking because this is needed for the busy and hectic schedule of the boss;
- people skills because forming a good rapport earns the trust of the executive or the boss;
- ability to stay calm despite pressure because it will make the person think straight;
- computer skills for handling technical matters such as electronic correspondence, research, etc.
- telephone etiquette because good manners is a must in communicating through phones;
- superb style in communication because he or she represents the boss at times;
- keen problem-solving skills to rule out everything that the boss needs;
- excellent time management skills to make sure that the boss in not lagging anything behind; and last but not the least, a personal assistant must have outstanding organizational skills to ensure that everything and in place when the boss inquires about it.
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