Personal Assistant

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Personal assistant right hand of businesspersons

Personal assistant is must for the big business persons who have busy schedule and require a person to handle the schedule and make schedules for them as per the requirement. Meetings, board meetings, appointment with important persons, everything is being handled by the personal assistant of business persons. Personal assistant referred as PA is required to be more active and quick to handle everything efficiently. He/she should be active mentally also to handle the situation in case any problem arises due to any reason. While hiring a personal assistant few things have to be kept in mind like suitability of the person as PA personality wise as well as knowledge wise.

Personal assistant must be enhanced with few qualities. While selecting the PA it should be noticed that how much well organized the person is, whether he/she will be able to handle and maintain the schedule as per requirement. The person who has applied for the post of PA must be detail oriented i.e. must know the procedure consisting the detailed information regarding any particular individual, company or matter. The PA should be trustworthy so that one can assure the maintenance of secrecy of confidential matters. Priorities in arranging the schedules must be understood by the PA to ensure the scheduling as per importance of the particular.

Personal assistant should be responsible as he/she has to handle number of responsibilities together, without missing a single responsibility. Mishandling of a single responsibility can create messing up in the complete schedule. PA should be professional completely that he/she be able to deal with every kind of professional personnel’s. Professionalism is an important factor; as if PA is not professional completely it will be difficult for him/her to deal with professional persons. Personal preferences, matters, feelings are required to be kept apart while dealing in professional world. The Personal assistant should be resourceful, as some information is required to be taken out from sources like information of competitors etc. Many times issues have to be settled internally, for the purpose one requires resources to do the job.

Businesspersons look forward for the personal assistant, on whom they can rely and depend. PA must be dependable in case of handling the meeting arrangements, document arrangements, scheduling meeting etc. Businesspersons avoid maintaining such records and therefore hire PA’s to do the needful for them in a better way. Many a times PA’s represent the meetings or individuals on behalf of their boss, in this case they are required to be capable of delegating in different matters. At times it is required to be resilient in some matters as aggressiveness can spoil the matter more. Being resilient till is also a quality of personal assistant, as no businessperson will be requiring a PA who is aggressive and talk even not being asked. PA has the right to speak only when being asked. A self- starter PA is demanded the most as they start the work by themselves and with the permission of their boss. They don’t bother their boss in deciding schedule or handling matters.

Personal assistants are the chosen ones with lot of responsibilities being shouldered on them.

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The Right Attitudes for a Person to Carry Out Personal Assistant Services

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What are the scopes of personal assistant services? Do not undermine this job because it entails a lot to be successful in this venture. You need to be a jack of all trades if you are a PA. And if you are a boss, it might really take some time and a lot of scrutiny before you can find the right candidate for the position.

Finding the Right One
If you are a business owner or a very busy executive and you want to lessen the pressure and tasks off your shoulders, this is the ideal set up that you can opt for. But finding the right PA whom you could trust confidential business matters to is not a piece of cake. To start with, you should look for the following qualities for the right candidate.

1. The right PA must be open to sudden schedule adjustments. It cannot be helped, especially in the corporate world, to extend work hours beyond the usual 9-5. So you must first ask applicants if they are up for the challenge and are willing to take that extra route at times. You need to find someone who will be there for you, to aid you at crucial business moments and to be there for you whether at good or bad times.

2. You must also look for one who is sociable. There are times when your PA has to meet important people whom you are transacting business with. Your assistant sometimes has to take them to places, to take a look around the area or be entertained while on the waiting process. This can also be possible when you are doing business with these people and they would like to have a break or experience the nearby view for a while.

3. A good PA is someone who is flexible and easy going. Such person must be able to relate with others with ease and confidence. They must not be irritable because that will not do you any good as a boss. They must set good example to other employees. They must keep them composed at times when you seem fed up with work.

4. Choose someone who can handle pressure well. Whatever business you are dealing with, it cannot be helped that there will be times when the going gets tough. Your PA must be able to relate with you and keep up with their job even if pressure is already getting into you.

5. Your PA must be able to multi task. It will be very helpful for you to have an assistant who is adept on different tasks. Select the person who is a master on different programs on the computer. They must also know how to work using the Internet and other office equipments like the fax and phone lines.

6. It will also do you good if you will choose a person who has a good background. This applies not only on their personal lives but more so, on their work history. Opt for the person who has good time management as well as organizational skills.

All these skills and attitudes will make up the overall characteristics of a person to be able to perform different personal assistant services at the top of their game. So make sure that you check this list twice before hiring a person for the task.